General Operational Support: Provide general bookkeeping support (accounts receivables and payables) using online accounting software (FreshBooks). Perform weekly, monthly and annual account reconciliation. Maintain accounting binders and documentation. Supervise small team of interns and facilities personnel. Assist in the development of work assignments, manage team schedules, and timesheet reporting. Assist in the coordination and preparation of quarterly shareholder meetings. Maintain corporate action item tracker and ensure all tasks are tracked and updated during weekly team meetings.
SCO Virtual Offices: Serve as the lead point of contact for small business clients using virtual office services. Schedule and provide office tours to potential clients. Maintain online reservation/meeting room calendar. Ensure meeting rooms and private offices are set up appropriately for each reservation. Set up phone line accounts for clients and maintain incoming mail for clients. Greet and host clients while providing on-site support. Lead related marketing and communication efforts (I.E. Social Media Plan Execution, Advertising Campaigns, Client Newsletters.) Attend relevant networking events.
Property Management Support: Oversee the full leasing life-cycle for each property. Post property announcements: receive and process rental applications; schedule property tours; prepare leasing agreements; serve as a main contact for property repairs, coordinate repair visits and property inspections; maintain tenant communication log; and prepare special tenant notices to include rent increases, lease violations, lease terminations and evictions.