• Analyzing and maintaining inventory levels depending on the sale volumes, maintaining sufficient inventory in stock to prevent OOS issues while at the same time minimize storage costs.• Keeping track of incoming containers to our Western Carriers warehouse, routing them to Bond or Tax paid storages, and managing bonds.• Processing purchase orders from customers and tracking every order from inception to delivery. • Working closely and communicating with wholesalers, sales team and Western Carriers regarding inventory levels, pricing, taxes, and order statuses.• Informing Sales team and distributors about current inventory status, sending Notification of OOS and maintaining sufficient inventory levels.• A/P, A/R, Aging Reports, producing invoices in QB and following up on payment status.• Bank feeds and reconciliation; monitoring and processing Amex expenses.• Keeping licenses current, submitting for renewals on time.• Setting up new distributors, wholesalers, creating assignment letters.• Submitting document packages for brand registration in new states, renewing the existing registrations on time; price postings and monthly gallonage reports for all states and sales reports for same.• Preparing, collecting and submitting document packages to Alcohol and Tabaco Commission to obtain formula approval for new products, obtaining new COLAS, NABCA codes for control states.• Keeping Company’s employees and Distributor contact list up-to-date.• Hiring process/setting up new employees in the system, background checks, Health insurance, 401k.• Generating Daily, Weekly and Monthly reports for the sales department. • Organizing and setting up business trips for company’s management, processing their expenses, assisting with flight, car rental and hotel bookings.• Overseeing the office staff of 5 people and sales team of 15.